Skip to content
Generate Invoice
Create invoice

Invoice format: free Excel, Word and Google Sheets templates

Download a simple invoice format, fill it in and send it. The Excel file adds up the totals for you; the Word file is a clean layout to type into. Both are blank templates for any currency, without GST fields. Free, no signup.

  • Excel invoice template

    .xlsx · 8 KB

    Amounts, subtotal, discount, tax and total calculate as you type. A blank invoice sheet and a filled-in example sheet; prints on one A4 page.

    Download Excel (.xlsx, 8 KB)

  • Word invoice template

    .docx · 38 KB

    A clean table layout to fill in by hand. Word does not calculate, so you work out the amounts and total yourself.

    Download Word (.docx, 38 KB)

  • Google Sheets

    Uses the Excel file · 8 KB

    Download the Excel file, then in Google Sheets choose File > Import > Upload and pick invoice-format.xlsx. The formulas keep working.

    Download for Google Sheets (.xlsx)

Faster: fill it in online. The free invoice generator does the same in your browser (ten designs, your logo, any currency) and gives you a PDF. Nothing to install.

Open the invoice generator

In India? Not registered for GST? This invoice without GST is for you.Registered? Use the GST invoice generator

Inside the files

What the invoice format includes

The same fields in both files. The Excel workbook has two sheets: a blank Invoice sheet to fill in and an Example sheet with fictional sample values, so you can see how it works.

  • The title “Invoice” and an invoice number
  • Invoice date and due date
  • Currency (any: USD, EUR, GBP, INR …)
  • Your business name, address and contact details
  • Your customer’s name and address
  • Items: description, quantity, rate and amount
  • Subtotal, discount %, tax %, shipping and total
  • Payment details and a notes box

How the Excel file calculates

Amount
quantity × rate, for each line
Subtotal
the sum of the line amounts
Discount
subtotal × discount %
Tax
(subtotal − discount) × tax %
Total
subtotal − discount + tax + shipping

Amounts are rounded to two decimals. The sheet prints on one A4 page. No macros.

How to use it

How to fill in the invoice format

  1. 1

    Download

    Pick the Excel or Word file. Excel (or Google Sheets) is the better choice if you want the totals worked out for you.

  2. 2

    Your details

    Replace the grey placeholder text with your business details and your customer’s, then the invoice number and dates.

  3. 3

    Items and totals

    One line per product or service, with quantity and rate. In Excel, enter discount and tax as a percentage, e.g. 10 for 10%.

  4. 4

    Save as PDF and send

    Print or save as PDF (A4) and send it. Keep the file and copy it for the next invoice, with the next number.

Not sure what goes where? Read how to write an invoice: numbering, payment terms and what clients expect to see.

Which one?

Excel, Word or the online generator?

Excel or Google Sheets

Good if you like spreadsheets. Totals, discount and tax are calculated, but you copy the sheet and change the number yourself for each new invoice.

Word

Good if you only need a layout to type into. You add up the amounts yourself, so check the total before you send it.

Online generator

The quickest: totals, numbering and a PDF are done for you, and your details are kept in this browser for the next invoice. Make an invoice online.

In India

Invoice format with or without GST

Not registered for GST

These files are a plain invoice with no GST, which is what you need. Leave the tax % blank: a business that is not registered must not charge GST. Or make an invoice without GST online, with your PAN and a UPI QR code.

Registered for GST

These files are not a GST tax invoice: they have no GSTIN, HSN/SAC or CGST/SGST/IGST fields. Use the GST invoice generator instead, and see the GST invoice format for every field a tax invoice needs.

More formats

Other documents

Questions, answered

Is there a Google Sheets version?

Use the Excel file. Download it, then in Google Sheets choose File > Import > Upload and pick invoice-format.xlsx. The formulas keep working there.

Can I use these files as a GST invoice in India?

No. They have no GSTIN, HSN/SAC or CGST/SGST/IGST fields and are not a tax invoice. If you are not registered for GST, they are fine as a plain invoice; if you are registered, use the GST invoice generator. GST invoice generator

Can I change the template?

Yes. Change the layout, add your logo, rename columns or delete the footer line. The files are yours to edit and use for your business, free of charge.

Do the files contain macros?

No. The Excel file uses ordinary formulas only, and the Word file is a plain document. Both are saved in the standard .xlsx and .docx formats.

Is this invoice generator really free?

Yes. Make as many invoices, quotes and receipts as you like and download them as PDFs. There is no signup, no trial and no paid plan.

Can I make a quote, receipt or proforma invoice?

Yes. Choose the document type (invoice, quote, estimate, proforma invoice or receipt) and the title, dates and totals change to match. “New” starts the next one with your details already filled in.